Paralegal/ Legal Administrative Assistant – Environmental

A person qualified to perform substantive and procedural legal work as authorized by law.  Paralegals adhere to recognized ethical standards and rules of professional responsibility.

Responsibilities

  • Prepare, draft and transcribe legal documents in a timely, appropriate manner
  • Prepare, transcribe and proofread various documents and business correspondence in a timely, appropriate manner
  • Assist in preparation for and attend mediations, hearings, depositions, trials and closings
  • Assist clients and attorneys with document production
  • Follow-up on assignments in order to meet deadlines
  • Organize and maintain client files
  • Document submission to federal and state agencies, including electronic filing
  • Plan and schedule meetings as needed
  • Maintain calendar court dates (i.e., hearings, trial dates, etc.)
  • Communicate directly with clients, witnesses, attorneys, court staff and administrative staff documenting significant communications
  • Knowledge of software specific to the practice group (i.e., CaseMap, TextMap, e-Discovery software, West Law, etc.)
  • Effectively identify, research and analyze legal and factual issues; cross-check and validate information
  • Provide administrative support to all assigned timekeepers
  • Scan/copy documents
  • Frequent interaction with Courts and/or Office of Environmental Adjudication
  • Enter daily timesheets, proofread, edit and finalize proformas (pre-bills)
  • Prepare reimbursement requests
  • Coordinate and make travel arrangements
  • Open and close client files on a routine basis
  • Other duties as assigned

 Qualifications/Requirements

  • Paralegal degree or certificate required, BS/BA degree preferred
  • 3+ years of legal administrative/paralegal experience required
  • Advanced computer skills: Microsoft Office 2016 including Excel, Outlook and Word
  • Knowledge of litigation and an environmental legal practice preferred
  • Knowledge of time entry (Aderant) and document management (FileSite) programs
  • Knowledge of Kofax Power PDF Advanced and Adobe Acrobat
  • Knowledge of transcription software (WinScribe)
  • Knowledge of comparison software (Change-Pro)
  • Produce high-quality work product
  • Excellent proofreading skills and is both detail-oriented as well as organized
  • Professional verbal and written communication skills and is a perceptive listener
  • Positive team player, independent self-starter, takes direction well and accepts a challenge
  • Professional attitude and excellent customer service skills
  • Outstanding interpersonal skills to work effectively within a team environment
  • Excellent organizational, prioritization and written and verbal communication skills
  • Demonstrate good judgment and discretion
  • Generate high-quality work, with exceptional attention to detail and proof reading skills
  • Ability to prioritize, multi-task, adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environment
  • Willingness and desire to attend training classes to maintain and increase technical skills
  • Regularly report to work and adhere to designated work schedule
  • Professional appearance

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

No phone calls.  Please send resume and cover letter to jobs@boselaw.com

Office Manager – Bose Public Affairs Group – Washington, DC
(Part Time – 3 Days a week)

The Office Manager is responsible for providing administrative assistance to the Managing Director of Federal Relations and the professionals of the Bose Public Affairs Group LLC (“BPAG”) Washington, DC office.

Responsibilities:

  • Provide overall administrative coordination for a fast-moving public affairs firm
  • Plan and coordinate all meetings and events throughout the year.
  • Maintain current contacts and calendars
  • Coordinate with accounting department based in Indianapolis, IN on all client contracts, billings, budget, and expense matters
  • Proofread, edit and finalize pre-bill and invoice documents
  • Manage conference room calendars ensuring rooms are ready and presentable for meetings
  • Liaison to building management personnel on all building and tenant matters
  • Liaison with office subtenants
  • Ensure the office suite is organized and presentable for client visits/events
  • Monitor and maintain office and kitchen supplies
  • Represent the company in a professional manner at all times
  • Organize and maintain all client contacts and other documents as necessary
  • File all Lobbying and FEC filing reports for all federal clients

Qualifications/Requirements:

  • Associate or Bachelor’s degree, preferred
  • 1-3 yrs. experience in legislative, political and public affairs work preferred
  • Advanced computer skills: Microsoft Office 2016 including Excel, Outlook and Word, as well as Nuance Power PDF and Adobe Acrobat
  • Excellent organizational, analytical, planning and prioritization skills
  • Knowledge of the federal lobbying disclosure ethics laws and regulations a plus
  • Positive team player, independent self-starter, takes direction well and accepts a challenge
  • Professional attitude and excellent customer service skills
  • Outstanding interpersonal skills to work effectively within a team environment
  • Excellent written and verbal communication skills
  • Demonstrate good judgment and discretion
  • Generate high-quality work, with exceptional attention to detail and proof reading skills
  • Ability to multi-task, adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environment
  • Willingness and desire to attend training classes to maintain and increase technical skills
  • Regularly report to work and adhere to designated work schedule
  • Professional appearance

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

To Apply: 

Please send resume and cover letter to jobs@boselaw.com

Thank you for your interest in Bose McKinney & Evans. Please continue to check this page for updates regarding job openings.